AI-Enhanced Real-Time Collaboration for Education and Professional Teams
Hours
Expert Team
Months Time to MVP Launch
Client Background
Our client brings extensive experience in security-focused technology startups alongside a strong foundation in the education sector. With established, long-term relationships across Australian educational institutions, Hootnotes team has a well-defined and comprehensive understanding of institutional requirements, collaboration challenges, and operational constraints. Leveraging this expertise, they initiated a SaaS innovation effort focused on delivering secure collaboration capabilities, AI-enabled workflows, and scalable, community-oriented adoption models.
Success Metrics
From complexity to clear decisions. Clarity, speed, and predictability — without assumptions.
MVP Features Implemented
Time to MVP Launch
Сoncurrent collaborators
Increase in user productivity
Services used
Product development
Platform development
DevOps
Quality Engineering
Generative AI
Client Challenge
The client aimed to create a unified, secure web-based workspace that allows students, educators, and professionals to collaborate seamlessly in real time.
Existing tools did not fully address the combination of visual, textual, and media content within a single collaborative environment, nor did they meet the strict security and operational requirements of educational institutions. Despite having deep knowledge of institutional needs and workflows, the team faced the challenge of designing a platform that is intuitive, scalable, and capable of integrating AI-enabled features to streamline collaboration. The ultimate goal was to enable effortless idea sharing and teamwork across universities and professional networks while ensuring compliance, security, and a smooth user experience.
Case attributes
From informed decisions to stable delivery — built on strong engineering foundations.
Partnership period
2024-ongoing
Technology
Next.js
TypeScript
NestJS
AWS
React
Kubernetes
Websocket
Location
Australia
Team Composition
6 Developers
Tech Lead
DevOps
PM
Business Analyst
UI/UX Designer
QA Engineer
Platform
Web
Key Technical Challenges
To deliver a seamless real-time collaboration experience, several core technical challenges needed to be addressed while ensuring the platform remained intuitive, secure, and scalable.
The algorithm was developed across multiple iterations and focused on:
Real-Time Collaborative Canvas
Creating a shared workspace where multiple users can draw, edit, and collaborate at the same time without delays or conflicts.
Real-Time Text Collaboration
Supporting simultaneous text editing by multiple users with reliable synchronization and minimal latency.
Working with Mixed Content on One Canvas
Enabling users to easily add and interact with documents, media, and text in a single workspace while maintaining a consistent experience.
Scalability and Performance
Ensuring the platform remains stable and responsive under high user load and is ready to scale as adoption grows.
Development Process
The project followed a phased and iterative development approach focused on building a secure, scalable, and user-ready platform. Each stage was designed to reduce risk, validate assumptions early, and ensure the solution could evolve alongside real user needs.
Achievements & Highlights
Information alone isn’t enough. We help turn insight into decisions that move the business forward.
Time to MVP Launch:
11 months with a fully functional beta version
Beta Testing Duration:
8 months to validate features and stabilize the platform
Media Support:
50+ media types in a single document (text, slides, images, video, PDF)
AI Content Accuracy:
95% adherence to safe and responsible AI content policies
Key Features
One Visual Workspace
Create diagrams, drawings, and structured content on an infinite canvas designed for visual thinking.
Collaborate in Real Time
Work together in the same document with instant updates and no version conflicts.
Contextual Discussions
Use pins and threads to keep feedback and conversations directly connected to ideas.
AI That Works With You
Generate images, improve text, and brainstorm faster with built-in AI assistance.
From Ideas to Slides
Turn collaborative scenes into presentation-ready slides in seconds.
All Content in One Place
Combine text, slides, images, videos, and PDFs without switching tools.
The Result
We developed a powerful, ready-to-use collaboration platform that brings ideas to life. Users can create, comment on, and collaborate in real time within rich, media-filled documents—all in a single, intuitive workspace.
Built with AI-powered tools that continue to evolve, the platform helps teams work smarter, faster, and more creatively. Designed with education in mind, it’s fully prepared to support students, educators, and professionals, enabling seamless learning, brainstorming, and collaboration across classrooms and institutions. With a stable, scalable foundation and ongoing AI enhancements, the platform is ready to grow with your ideas.
Value Delivered by devPulse
By completing the Discovery Phase, the client gained:
Create, edit, and collaborate on rich, media-filled documents together—instantly and without conflicts.
Combine text, slides, images, videos, PDFs, and discussions in a single intuitive environment.
Leverage AI for brainstorming, text improvement, and image generation, continuously evolving to enhance teamwork.
Designed to support students, educators, and professional teams with collaborative learning and efficient workflows.
Robust backend ensures high performance, data protection, and compliance across large-scale user bases.
Continuous maintenance and feature enhancements keep the platform stable, up-to-date, and ready for future growth.
